Comprehensive Portfolio/Program/Project Management
Service
Communication
Management
Project
Masters has discovered from working with
our clients that ineffective communication is
one of the leading causes of project failure,
project success being defined as projects that
are delivered on time, on budget, to the specifications,
and to the customer’s satisfaction. Because
of this fact, Project Masters places a great deal
of emphasis on project communications and a structured
communications system. To accomplish this structured
system, the Project Masters' team will:
Identify the communication needs of your
entire organization. This includes an analysis of your
needs. We will not simply provide statistics/information
to anyone who asks for them. Rather, we ask the question,
“How will you need to use this statistics/information?”
This question will not be asked to limit the amount
of work that has to be done; rather, it is asked to
determine how and why the person needs the information
so that we can tailor the delivery of the information
to their needs.
Provide an organizational chart for each
project or department that includes the names of the
key stakeholders, the manager, and the team members
as well as their contact information and roles in the
organization. This enables everyone to know who is reporting
to whom, to whom they need to direct inquiries, and
how to contact the person they need to contact.
Develop, in concert with your team members
and key stakeholders, a schedule that identifies the
types of progress reports that need to be developed,
the required due dates, and samples of these progress
reports.
Develop a system of administrative closure.
This will include determining/defining a location to
archive all organizational records. Additionally, and
perhaps more importantly, develop a system, primarily
computer-based, of collecting and disseminating “lessons
learned” from programs/ projects. This enables
the organization to replicate, on subsequent projects,
the things that were done well on an already completed
project, and mitigate those things that were not done
as well as they could have been.
An organization may ask, “Why do I
require an effective communication strategy plan?”
It is because 80% of highly developed strategy and well-crafted
implementation plans fail due to problems with communication.
Business leaders tend to develop effective communication
plans and then proceed to put them in a book case where
they just collect dust and the objectives, purpose, goals
and responsibilities of key initiatives are not shared
with the organization.
By increasing communication across your
organization, productivity increases, compliance to legislation
is ensured and employee satisfaction improves. It also
helps the organization remain aligned to the leadership’s
agenda, leading to higher rates of project completion
and a sense of direction for the entire organization.
We understand that leaders in high profile
positions are concerned with the messages that they are
communicating to their stakeholders. You have to be concerned,
whether the message is going out in day-to-day communications,
annual meetings, or local press events. Project Masters will help your messages stay aligned to your mission
and ensure that your strategic intent stays consistent.
