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	Fundamental Project Management Courses

Jump Start to Using Project Management with Microsoft Project - Five-Day Seminar

Program Number: PMGNAA
PDUs: 30

DAY ONE

1.0 Introduction

• Seminar member introduction and overview of course material

2.0 Project Management Overview

• Define PM terminology
• Define Project Charter
• Define Project Stakeholders

3.0 Organizational Influences

• Define Organizational Systems, Cultures, Styles, and Structures
• Define the roles of the project manager and project team

Group exercise on Organizational Structure

4.0 Selecting the Project Manager

Define:

• Coordination and integration skills required by a project manager
• Motivational skills required by a project manager
• Communication and collaboration skills required by a project manager
• Delegation skills required by a project manager
• Team leadership skills required by a project manager
• Key responsibilities of the project manager

  Group exercise on Project manager Responsibility

5.0 Phases of a General Project Management Life Cycle

Define:

• Characteristics of the Project Life Cycle and Project Phases
• Project Life Cycle and Product Life Cycle Relationships
• Examine Project Life Cycle Examples

6.0 The Project Management Process for a Project

Define:

• Project Management Processes and Process Groups
• Initiating, Planning, Executing, Monitoring and Controlling, and Closing Process Groups
• The Project Plan

  Group exercise on Planning

• The Work Breakdown Structure (WBS)

  Group exercise on developing a work breakdown structure (WBS)

DAY TWO

7.0 Project Schedule

Define:

• Project Schedule Terminology
• Project Schedule Life Cycle
• Gantt Charts
• Precedence Diagramming Method (PDM)
• The Activity Duration Estimating Process
• The schedule Development Process

Group Exercise on Scheduling

8.0 Getting Stated with Project (MS Project Book)

• Managing Your Projects with Project
• Starting Project Standard
• Starting Project Professional
• Exploring Views
• Exploring Reports
• Creating a new Project Plan
• Setting Nonworking Days
• Entering Project Properties

9.0 Creating a Task List (MS Project Book)

• Entering Tasks
• Estimating Durations
• Entering a Milestone
• Organizing Tasks into Phases
• Linking Tasks
• Documenting Tasks
• Checking the Plan’s Duration

10.0 Setting up Resources (MS Project Book)

• Setting up People Resources
• Setting up Equipment Resources
• Setting up Material Resources
• Entering Resource Pay Rates
• Adjusting Working Time for Individual Resources
• Documenting Resources

11.0 Assigning Resources to Tasks (MS Project Book)

• Assigning Resources to Tasks
• Assigning Additional Resources to a Task
• Assigning Material Resources to Tasks

12.0 Formatting and Printing your Plan (MS Project Book)

• Creating a Custom Gantt Chart View
• Drawing on a Gantt Chart
• Formatting Text in a View
• Formatting and Printing Reports

DAY THREE

13.0 Tracking Progress on Task (MS Project Book)

• Saving a Project Baseline
• Tracking a project as Scheduled
• Entering a Task’s Completion Percentage
• Entering Actual Values for Tasks

14.0 Estimating the Project Cost

Define cost estimating methods such as:

• Ballpark estimates
• Top-down
• Bottom-up

15.0 Fine-Tuning Task Details (MS Project Book)

• Adjusting Task Relationships
• Setting Task Constraints
• Viewing the Project’s Critical Path
• Interrupting Work on a Task
• Adjusting Working Time for Individual Tasks
• Changing Task Types
• Entering Deadline Dates
• Entering Fixed Costs
• Setting up a Recurring Task

16.0 Managing Project Risk

Define:

• Risk Management Terminology
• Risk Planning
• Risk Identification
• Qualitative Risk Analysis
• Quantitative Risk Analysis
• Risk Response planning

  Group Exercise Risk

DAY FOUR

17.0 Fine-Tuning Resource and Assignment Details (MS Project book)

• Entering Multiple Pay Rates for a Resource
• Setting up Pay Rates to Apply at Different Times
• Setting up Resource Availability to Apply at Different Times
• Delaying the Start of Assignments
• Applying Contours to Assignments
• Applying Different Cost Rates to Assignments
• Entering Material Resource Consumption Rates

18.0 Fine-Tuning the Project Plan (MS Project book)

• Examining Resource Allocations over Time
• Manually Resolving Resource over allocations
• Examining Project Costs
• Checking the Project’s Finish Date

19.0 Organizing and Formatting Project Details (MS Project book)

• Sorting Project Details
• Grouping Project Details
• Filtering Project Details
• Customizing Tables
• Customizing Views

20.0 Printing Project Information (MS Project book)

• Printing Your Project Plan
• Grouping Project Details
• Filtering Project Details
• Customizing Tables
• Customizing Views

21.0 Publishing Project Information Online (MS Project book)

• Copying Project information as a GIF Image
• Saving Project Information as a Web Page
• Changing the look of a Project Web Page

22.0 Sharing Project Information with Other Programs (MS Project book)

• Copying and Pasting with Project
• Generating a Project Summary Report for Word, PowerPoint, or Visio
• Opening Other File Formats in Project
• Saving to Other File Formats from Project

23.0 Monitoring and Controlling the Project

Learn how to:

• Monitor and control time variance
• Monitor and control schedule by comparing baseline schedule to actual
• Use cost control methods and Measure and forecast project progress

  Group Exercise on Monitoring and Controlling

DAY FIVE

24.0 Tracking Progress on Tasks and Assignments (MS Project Book)

• Updating a Baseline
• Tracking Actual and Remaining Values for Tasks and Assignments
• Tracking Time phased Actual Work for Tasks and Assignments
• Rescheduling Incomplete Work

25.0 Getting Your Project Back on Track (MS Project)

• Troubleshooting Time and Schedule Problems
• Troubleshooting Cost and Resource Problems
• Troubleshooting Scope-of-Work Problems

26.0 Measuring Performance with Earned Value Analysis (MS Project)

• Viewing Earned Value Schedule Indicators
• Viewing Earned Value Cost Indicators

27.0 Closeout of the Project

Learn how to:

• Communicate project results
• Celebrate project results
• Produce the project closeout report

  Group Exercise on Closeout Exercise

28.0 Communicating with the Project Stakeholders

Learn how to:

• Use active listening techniques
• Breakdown barriers to communications
• Set up progress reporting on the Project

  Group Exercise on Communication

29.0 Viewing and Reporting Project Status (MS Project)

• Identifying Tasks that have slipped
• Examining Task Costs
• Examining Resource Costs
• Reporting Project cost Variance with a Stoplight View

30.0 Applying Advanced Formatting (MS Project)

• Formatting Bar Styles in a Gantt Chart View
• Formatting the Network Diagram View
• Formatting the Calendar View

31.0 Forming the Project Team

Learn about:

• Using interpersonal dynamics
• Working in a team environment
• Using Behaviors to build not weaken trust

  Learn Ways to:

• Motivate the project team
• Reward the project team
• Communicate effectively with the project team