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	Training
	Tool Based Training

Jump Start to Using Project Management with Microsoft Project - Five-Day Seminar

Program Number: PMGNAA
PDUs: 30

DAY ONE

1.0 Introduction

• Seminar member introduction and overview of course material

2.0 Project Management Terminology

Define:

• Project management
• Project
• Project manager
• Project management paradigm
• Project manager responsibilities

  Group exercise on project management terminology

3.0 Organizational Structures

Understand:

• The work and function of a project manager in different organizational structures
• The functional organizational structure
• The pure projectized organizational structure
• The project expediter and project coordinator forms of organization

  Define the role of:

• The project manager
• The project team

  Group exercise on using project organizational structures

4.0 Phases of a General Project Management Life Cycle

Learn about:

• Initiating Processes
• Planning Processes
• Execution Processes
• Controlling Processes
• Closeout Processes
• Project team requirements in each phase

  Group exercise on using the project life cycle

5.0 Selecting the Project Manager

Define:

• Coordination and integration skills required by a project manager
• Motivational skills required by a project manager
• Communication and collaboration skills required by a project manager
• Delegation skills required by a project manager
• Team leadership skills required by a project manager
• Key responsibilities of the project manager

DAY TWO

6.0 The Project Planning Puzzle

Understand and define:

• The pieces of the project planning puzzle
  • Scope
  • Schedule
  • Resources
  • Costs
  • Contracts
  • Risks
  • Communication
  • Quality
• The project plan
• The Triple Constraints
• The Work Breakdown Structure (WBS)

  Group exercise on developing a WBS

7.0 Creating a Project in MS Project

• Create a realistic schedule
• Work with project files
• Enter summary information
• Enter tasks (WBS)
• Modify the list of tasks
• Create a new project file, summary tasks
• Collapse and expand summary tasks
• Use online help

8.0 Modifying Task Relationships

• View the critical path
• Link and unlinking tasks
• Specify task relationships
• Use lead time and lag time
• Use PERT charts

9.0 Assigning Project Resources

• Review the Project
• Assign resources
• Assign resource costs
• Work with base calendars
• Create a new base calendar
• Use resource calendars
• Use resource-driven or fixed-duration scheduling

DAY THREE

10.0 Estimating the Project Cost

Define cost estimating methods such as:

• Ballpark estimates
• Top-down
• Bottom-up

11.0 Entering Cost Data into Scheduler

Learn to:

• Set up material resources
• Enter resource pay rate
• Enter multiple pay rates for a single resource
• Set up pay rates to apply at different times
• Examine resource costs

12.0 Managing Project Risk

Understand and define:

• Risk definitions
• Risk identification
• Types of risk
• Risk assessment
• Risk analysis techniques

13.0 Project Schedule

Learn to:

• Develop a project schedule
  • Enter activities
  • Estimate durations
  • Break a long activity into shorter activities
  • Link activities
  • Check project duration
  • Insert new activities
  • Delete activities
  • Organize activities into phases
• Identify constraints and milestones
  • Enter a milestone
  • Enter constraints
  • Enter deadline dates
• Estimate activities
  • Adjust working time for the project
  • Adjust working time for individual activities
  • Adjust activity relationships
  • Change activity types
  • Interrupt work on an activity
• Use Gantt/Bar Charts
• View the project’s Gantt charts
• Use Critical Path Method (CPM)
• View the project’s critical path
• Understand Program Evaluation and Review Technique (PERT)
• View and using PERT

DAY FOUR

14.0 Communicating with the Project Stakeholders

Learn how to:

• Use active listening techniques
• Break down barriers to communications
• Set up progress reporting on the project

15.0 Viewing and Reporting Project Status

• Identifying activities that have slipped
• Comparing baselines
• Interim and current plans
• Identifying activities and recourses that are over budget
• Reporting project status
• Measuring performance with earned value analysis

16.0 Forming the Project Team

Learn about:

• Using interpersonal dynamics
• Working in a team environment
• Using behaviors to build not weaken trust

  Learn ways to:

• Motivate the project team
• Reward the project team
• Communicate effectively with the project team

17.0 Assigning Resources to Activities

• Assigning a single resource to an activity
• The scheduling formula: viewing duration, units, and work
• Assigning multiple resources to an activity
• Assigning resources with effort-driven scheduling off
• Removing a resource assignment
• Assigning material resources to activities
• Creating a new resource and assigning it to an activity

18.0 Sharing Information between Multiple Sources

• Creating a resource pool
• Viewing assignment details in resource pool
• Updating assignments in a sharer file
• Updating a resource’s working time in a resource pool
• Updating all projects’ working times in a resource pool
• Linking new project files to a resource pool
• Opening sharer file and updating a resource pool
• Working with consolidated projects dependencies between projects

DAY FIVE

19.0 Fine-Tuning Resource Details

• Examining resource allocations over time
• Leveling over-allocated resources
• Documenting resource details in resource notes
• Documenting assignment details in assignment notes

20.0 Monitoring and Controlling the Project

Learn how to:

• Monitor and control time variance
• Monitor and control schedule by comparing baseline schedule to actual
• Use cost control methods
• Measure and forecast project progress

21.0 Tracking Progress against the Project Plan

• Save a project baseline
• Track a project as scheduled
• Enter percent complete of activities
• Enter actual start, finish, and duration values of activities
• Track work by time period
• Change remaining work or duration of activities
• Save an interim plan

22.0 Identifying and Fixing

• Troubleshoot time and schedule problems
• Troubleshoot cost and resource problems
• Troubleshoot scope of work problems

23.0 Project Closeout

Learn how to:

• Communicate project results
• Celebrate project results
• Produce the project closeout report