Project Management Services
/ Earned Value Management
Comprehensive Project Management Services
Communication
Management
Based
on thousands of hours working with our clients,
our experience has proven ineffective communication
is one of the leading causes of project failure. Because
of this fact, we place a great deal of emphasis on project
communications using a structured communications system.
To accomplish this we:
Identify the communication needs of your
entire organization. This includes an analysis of your
needs. We will not simply provide statistics/information
to anyone who asks for them. Rather, we ask the question,
“How will you need to use these data or information?”
This question will not be asked to limit the amount of
work that has to be done; rather, it is asked to determine
how and why the person needs the information so that we
can tailor the delivery of the information to their needs.
Provide an organizational chart for each
project or department that includes the communication
flow, names of the key stakeholders, the manager, and
the team members as well as their contact information
and roles in the organization. This enables everyone to
know who is reporting to whom, to whom they need to direct
inquiries, and how to contact the person they need for
assistance or information.
Develop, in concert with key stakeholders,
a schedule that identifies the types of progress reports,
the required due dates, and samples of these progress
reports.
Develop a system of administrative closure.
This includes determining/defining a location to archive
all organizational records consistent with records management
policy. Additionally, and perhaps more importantly, develop
a system, primarily computer-based, for collecting and
disseminating “lessons learned” from programs/
projects. This enables the organization to replicate,
on subsequent projects, the things that went well, and
mitigate those things that were not done as well as they
could have been.
An organization may ask, “Why do I require
an effective communication strategy plan?” It is because
80% of highly developed strategy and well-crafted implementation
plans fail due to problems with communication. Leaders
tend to develop effective communication plans and then proceed
to put them in a book case where they collect dust and the
objectives, purpose, goals and responsibilities of key initiatives
are not shared with the organization.
By increasing communication across your organization,
productivity increases, compliance to legislation is ensured
and employee satisfaction improves. It also helps the organization
remain aligned to the leadership’s strategic agenda,
resulting in higher rates of project completion and a sense
of direction for the entire organization.
We understand that leaders in high profile
positions are concerned with the messages that they are
communicating to their stakeholders. You have to be concerned,
whether the message is going out in day-to-day communications,
annual meetings, or local press events. Project Masters
will help your messages stay aligned to your mission and
ensure that your strategic intent stays consistent.
