In the project management data gathering stage of the Initiating Process the assigned team member is tasked with the challenge of researching the project. In this stage the organization has a very vague idea of what the project should be, so the project investigation team needs to gain more information by asking the project stakeholders. In this stage some of the activities the team will perform, depending on the complexity of the proposed project, are to:
- Research information on the internet
- Ask experts
- Research other projects and study historical data on previous, similar projects
- Ask the project stakeholders
- Gather data on possible risks
Once this data is gathered from the above resources, this information will be used for identification, definition and documentation of the project’s objectives to meet the goal(s) of the project sponsor. Once all the available data has been gathered, we will move on to identifying the need for the project and getting buy-in to accept the project.
Following is a project schedule showing the steps the investigation team will take during the data gathering process of the Investigation Project.
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In the next five posts we will go into detail about each of the above items to help gain a better understanding of how to perform each item.